Discover the latest features and enhancements in Autologica Sky DMS designed to streamline tasks, uncover opportunities, and improve results.

Contents

• Analytics | Months in Stock
• Add Jobs to Repair Orders for Billing
• Prioritize Delivery of Fully Paid Units
• Petty Cash | Auto-Numbered Document Entry
• Settings | Search by Receipt Book and Branch in the Document Numbers Table
• FORD Integrations
• Audit of Parts Removed from Inventory but Not Yet Invoiced

Analytics | Months in Stock

This new KPI in the Autologica Analytics platform answers a simple but powerful question: How many months can you continue selling a part without needing to purchase more inventory?

It complements the inventory turnover metric. While turnover measures how quickly a part moves, Months in Stock looks at the same information from the opposite perspective.

This KPI is especially valuable when purchasing is limited by financial constraints or supply chain disruptions. It also helps identify overstock situations. If a part has 10 or 15 months of inventory on hand, it may be time to stop purchasing it and focus on selling existing stock before it becomes obsolete.

Add Jobs to Repair Orders for Billing

For dealerships using Web Repair Orders and the Web Job Clock, a new button is now available that allows completed jobs to be copied directly from web time cards into the repair order.

This enhancement makes it possible to review completed work, select the jobs to be included in the repair order, and edit them before confirming.

Vehicles | Updates to the “By Status” and “Inventory” Buttons

Now, when a customer asks about a specific vehicle or piece of equipment, you can prioritize offering units that have already been paid for rather than those still in transit or awaiting invoicing.

The report can be viewed on screen or exported to Excel. New data points have been added, including whether the unit has been fully paid and the payment date. Results can also be sorted using different criteria, such as aging.

This enhancement is particularly useful for dealerships where a specific person is responsible for assigning units. Previously, each transaction had to be reviewed individually. Now everything can be managed from a single screen, as long as the sales request has already been created.

Learn more

Petty Cash | Auto-Numbered Document Entry

With the latest update, users can now select a document type that automatically assigns a document number when entering records through petty cash reconciliations and expense vouchers.

This addresses a common operational need: recording expenses when no external document is available by generating an internally numbered document automatically.

Search by Receipt Book and Branch in the Document Numbers Table

The Document Numbers table now includes search filters for both receipt book and branch location.

This usability improvement simplifies document numbering audits and makes it easier to verify sequence continuity.

Ford Integrations

Updates to the Ford GUDB Interface

The GUDB (Global Unified Data Base) interface has received two important updates:

• For Suriname, file names and fields were modified to comply with Ford’s current requirements.
• For Argentina, the invoice date was added to the Address 3 field in the repair order header.

In both cases, the goal is to ensure that exported files comply with Ford’s latest specifications.

See more integrations available for Ford and other brands

Have You Seen This Report?

Audit of Parts Removed from Inventory but Not Yet Invoiced

This is one of those Autologica reports worth keeping close at hand. It identifies parts that have been removed from inventory but have not yet been invoiced to the customer.

It may sound like a small detail, but it isn’t: what isn’t invoiced doesn’t get paid.

In practice, when dealerships run this report for the first time, it’s common to discover pages and pages of parts in this situation.

Is it always a problem? Not necessarily. It depends on the business. A body shop may have repair orders open for weeks while waiting for a specific part. Agricultural equipment dealerships often allow customers to pick up parts before invoices are consolidated and issued later.

What is a problem is failing to monitor it. Over time, what initially seems reasonable can turn into significant unrecoverable amounts, inaccurate tax calculations, or parts that were removed and never invoiced at all.

What Does This Report Help You Do?

• Track open repair orders with parts pending invoicing.
• Monitor sales delivery notes and counter sales with the same issue.
• Maintain visibility into the total amount at risk so corrective actions can be taken on time.