Data security goes beyond infrastructure and servers, it also means fraud prevention, critical situation alerts, data security…
User permissions
Autologica Sky DMS allows you to create user groups with different permission levels: what information they can view, which documents they can use, what modules they can access, etc. Permissions can be set by dealership and by branch and are managed from the configuration module.
User action traceability and anti-fraud controls
Every user action is logged with a name and timestamp. This makes it possible to identify who performed an action and why—especially in cases of irregularities like excessive discounts, inventory adjustments, or modified invoices.
Automated audits
The automated Alerts module notifies managers of critical situations, such as:
- Repair orders that have been open too long
- Inventory adjustments
- Parts removed from stock without invoicing
- Unsubmitted cash receipts
- Pending payment authorizations
Protection against hacking and ransomware
Autologica Sky DMS is hosted on Microsoft Azure, ensuring the robust security of one of the world’s leading cloud providers. In addition, Autologica’s IT team applies security policies and updates that reinforce each layer of the system’s cybersecurity.
Data loss contingency plans
Daily backups of your database are performed, with the last 10 days retained. This ensures that data can be easily recovered in the event of an issue or if a rollback is needed.
Security updates
All Autologica Sky DMS background services are kept up to date, including vital security patches. Your DMS will always be on the latest version, giving you access to new features as they are released.
Conclusion
When discussing data security in a mission-critical system like a dealership’s DMS, there is a range of critical processes and sensitive data that must be protected every day. Real security lies in the peace of mind of knowing your business will always be operational, with lower risk for hacking, fraud and irregularities.
